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Software guide

What is expense management software?

Expense management software lets employees snap receipts, claim travel and other costs, get approvals and get paid, while finance sees spend against policy and budget.

USR Expense screen: Overview
Why teams pick USR Expense

Claims with receipts, approvals and hand-off

Free
Start free, up to 10 people

Try USR Expense with your own data. No card needed to start.

9+
Screens ready on day one

Claims, Hand-off for payment, Advances, Expense reports and more.

1 login
USR Expense plus 45+ apps

One sign-in and one record across People, Sales, Service, Finance and Operations.

AI
In every USR app

Ask USR Assist about your Expense data in plain words, in English and Indian languages.

₹999 ($25)
Finance Suite, per company a month

Starter plan. Growth and Pro add more. Every app is also in USR One Complete.

ISO
27001 · 42001 · DPDP Ready

Hosted on AWS. Indian customers' data stays in India.

Why it matters

Why companies use expense management software

No paper receiptsA photo is enough.
Policy checkedLimits and rules applied before approval.
Faster reimbursementApproved claims flow to payment.
Trips plannedAdvances and trips tracked together.
Spend visibleFinance sees costs by team and project.
Key features

What good expense management software does, shown in USR Expense

Overview

Claims, approvals and payouts in one view.

Learn more in the USR Expense manual →
USR Expense: Overview

Claims

Snap, describe and submit in a minute.

Learn more in the USR Expense manual →
USR Expense: Claims

Trips

Plan trips and attach every cost to them.

Learn more in the USR Expense manual →
USR Expense: Trips

Hand-off for payment

Approved claims go to payroll or payment.

Learn more in the USR Expense manual →
USR Expense: Hand-off for payment

Advances

Give and settle travel advances.

Learn more in the USR Expense manual →
USR Expense: Advances

Expense reports

Spend by person, team, project and category.

Learn more in the USR Expense manual →
USR Expense: Expense reports
Benefits

What changes after you start

Claims paid in days, not weeksFewer policy breachesLess finance effortClear spend reports
How to choose

Six things to check before you choose

Mobile receipt captureEmployees claim where they are.
Policy rulesPer-day limits, grades and categories.
Approval chainsManager, finance and more.
Payroll or payment linkPay with salary or separately.
Accounting linkEntries post to books.
GST on billsClaim input credit where allowed.
Questions

Questions people ask

Can claims be paid with salary?

Yes, through USR Payroll.

Can we set limits by grade?

Yes.

Do entries reach the books?

Yes, in USR Books.

Can we track project costs?

Yes, tag claims to projects.

Thinking of expense management software? Try USR Expense.

Free for up to 10 people. One USR login for 45+ apps. ISO 27001 · ISO 42001 · DPDP Ready.

Works best with

USR Expense shares one record with these apps

No retyping between apps: data entered once flows to the next app, on the same login.

USR Expense is part of USR One. Finance Suite from ₹999 ($25) per company a month, or every app in USR One Complete. Free for up to 10 people.

See USR One
One sign-in One record PeopleSalesServiceFinanceOperations

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