USR POSH & Grievance help
USR POSH & Grievance helps you keep your Internal Committee in order, follow legal deadlines for sexual harassment complaints, take workplace grievances and whistleblower reports, record awareness sessions and prepare the yearly report. It helps you follow the law; it is not legal advice, so confirm important decisions with your counsel.
See the screens
Sample company data. Screens can change as the app improves; the steps stay the same.
Welcome
USR POSH & Grievance helps you keep your Internal Committee in order, follow legal deadlines for sexual harassment complaints, take workplace grievances and whistleblower reports, record awareness sessions and prepare the yearly report. It helps you follow the law; it is not legal advice, so confirm important decisions with your counsel.
A year in USR POSH & Grievance
| When | What happens | Who |
|---|---|---|
| Start of the year | Check each location's Internal Committee; replace members whose term ends. | HR |
| Every year | Train committee members; run an awareness session at each location. | HR, committee |
| Whenever a concern arrives | Record, assign and track to deadlines. | Committee, HR |
| Every week | Read the Overview: respondent notice, 90-day limit, new grievances. | HR, Presiding Officer |
| After the calendar year | Download the annual report; file with the employer and the District Officer. | Committee |
Key ideas
- Internal Committee. Required for a workplace with 10 or more employees. Presiding Officer: a senior woman employee. External member: from an NGO or with legal knowledge.
- POSH case. A sexual harassment complaint: goes to the Internal Committee, not HR.
- Grievance. Any other concern (pay, safety, behaviour, ethics). Whistleblower report: fraud or wrong conduct, can be anonymous.
- SLA. Days within which a grievance should be answered.
- Speak-up page. Anyone can raise a concern and follow it later with a code.
Deadlines watched: respondent given the complaint within 7 days of receipt; complaint within 3 months of the incident (committee can extend by 3 months with reasons); inquiry finished within 90 days. Check your state's dates with counsel. HR sees only a case's stage and deadlines; names stay with the Internal Committee. Anonymous reporting is not available for sexual harassment complaints.
Features step by step
5.1 Overview
POSH compliance percentage and gaps (each with Fix), open POSH cases and past-deadline count, open grievances and past-SLA count, awareness this year, annual report filed or not, deadlines list, Speak-up page link.
5.2 Internal Committee
Per location: checks met (such as 8 of 8); members with role, term, training date. + Member, + Location, Notice displayed. Checklist: committee constituted, Presiding Officer a senior woman, two employee members, external member, half the members women, trained in 12 months, notice displayed, awareness in 12 months. Members serve up to 3 years.
5.3 POSH cases
Register: case number (PC-005), location, received date, stage (Received, Inquiry, Action, Closed), next deadline with days left. Export register. A late deadline shows red: tell the Presiding Officer at once.
5.4 Grievances
Tabs Open, Anonymous, Whistleblower, All. Topic, from (person or Anonymous), SLA (days taken against allowed), status New or In review. Export. Sexual harassment goes to the Internal Committee, not here.
5.5 Speak up
What is it about: sexual harassment, pay and benefits, manager or colleague behaviour, safety, discrimination, facilities, ethics and fraud, other. Where, when, what happened. Keep me anonymous gives a code; follow a case by typing the code and clicking Check.
5.6 Awareness and 5.7 Annual report
Record a session (date, location, session, audience, people). Annual report for a calendar year: complaints received, disposed, pending, pending over 90 days, awareness programmes; no names. Download, then mark Filed on. Check the format your District Officer asks for.
5.8 Plan & billing
Free: committee set-up and checklist, case register, annual report. Standard ₹5 (US$0.20) per employee a month: deadline reminders, anonymous speak-up, grievances and whistleblowing, many locations, audit trail. Enterprise: talk to us. Billing cycle Monthly, Quarterly (save 4%), Half-yearly or Yearly. If a payment fails you get reminders on the due date and 3 and 7 days later; after 21 days the account becomes read-only, never deleted, until paid.
If something is not working
| Problem | What to do |
|---|---|
| A location shows 0 of 8 checks | No committee yet. Open Internal Committee and add members. |
| A deadline is late | Tell the Presiding Officer and follow the next step. |
| An anonymous person wants to follow a case | Type the code on Speak up and click Check. |
| I cannot choose Keep me anonymous | Not available for sexual harassment complaints. |
Questions people ask
Does this replace my lawyer? No. It is not legal advice.
Who sees case names? Only the Internal Committee.
Is there a free plan? Yes.
Can I run the POSH course online? Yes, with USR LMS.
Glossary
POSH: Prevention of Sexual Harassment at the workplace. Respondent: the person a complaint is made against. Whistleblower: a person who reports wrong conduct. SLA: days allowed to respond. District Officer: receives the annual report.
USR POSH & Grievance shares one record with these apps
No retyping between apps: data entered once flows to the next app, on the same login.
USR POSH & Grievance is part of USR One. People Suite from ₹39 ($1) per employee a month, or every app in USR One Complete. Free for up to 10 people.
See USR One
