USR Workforce Plan help
USR Workforce Plan helps you decide how many people you need, where, and what it will cost. Plan positions, check them against a hiring budget, try scenarios (growth, hiring freeze), see skill gaps from project work and who may leave. An approved position goes straight to USR Hire.
See the screens
Sample company data. Screens can change as the app improves; the steps stay the same.
Welcome
USR Workforce Plan helps you decide how many people you need, where, and what it will cost. Plan positions, check them against a hiring budget, try scenarios (growth, hiring freeze), see skill gaps from project work and who may leave. An approved position goes straight to USR Hire.
A year in USR Workforce Plan
| When | What happens | Who |
|---|---|---|
| Before the year | Set each department's hiring budget and Planning settings. | Finance, HR |
| Start of the year | Department heads add positions with grade and start quarter. | Department heads |
| After positions are added | Positions go for approval; approved ones open in USR Hire. | Approvers, HR |
| Every month | Read the Dashboard: budget used, positions behind plan, skill gaps. | HR, leaders |
| Every quarter | Try Scenarios, read Attrition outlook, adjust backfills. | HR, finance |
Key ideas
- Position, Backfill. One role to fill; a backfill replaces someone who leaves and does not raise headcount.
- Grade. A level with a mid-point salary and days to fill.
- Hiring budget. Money set aside this financial year: salary from the start date to 31 March plus hiring and onboarding costs.
- Committed, pipeline, planned. Joined or offer accepted; open in USR Hire; draft, pending or approved.
- Scenario, Attrition rate, FTE. A what-if; share leaving in a year; full-time equivalent.
Cost of a position: grade mid-point salary from USR Compensation for months left to 31 March, plus 8.33 percent agency fee (or job boards ₹15,000) and ₹25,000 onboarding; changeable in Planning settings. Gaps: demand is hours booked in USR Projects for six months; supply is people with the skill x 140 hours x 80 percent. A gap of four months or more is a hire; shorter gaps suit a contractor or moving people.
Features step by step
5.1 Dashboard
+ Position. Headcount today (from USR HRIS), Planned by 31 Mar, Hiring budget used, Open in USR Hire, Waiting for approval, Skill gaps, budget by department (over budget flagged), Needs you.
5.2 Headcount plan
Today and Q3, Q4 end by department: new, backfill, exits, change; attrition % editable. A backfill starts only when someone leaves.
5.3 Positions
Tabs Open and planned, Filled, All. Position, number, city, new or backfill, USR Hire requisition, grade, start quarter, cost this year, status (Draft, Pending approval, Approved, Open in Hire, Offer accepted, Joined). Buttons: Send for approval, Open in USR Hire, Mark joined.
5.4 Hiring budget
FY budget, Committed, In the pipeline, Planned, Left; budget box per department (rupees); used bar, red when over. Budgets cover this financial year only.
5.5 Scenarios
Sliders: extra new roles (%) and attrition change (points). As planned, Growth (30 percent more new roles), Hiring freeze (backfills only), Custom. Explain the trade-offs gives an AI note.
5.6 Resource capacity
Skill, people, months ahead (positive = short, negative = spare), recommendation: Hire, Contractor or redeploy, Covered. Create position, Raise contractor request.
5.7 Attrition outlook
Rate by department, expected exits next quarter and to 31 Mar, backfills planned, reasons from USR Exit.
5.8 Approvals
Positions waiting. Approve, Send back, Reject (comment needed to reject).
5.9 Planning settings
Agency fee (8.33%), job boards per hire (₹15,000), onboarding per hire (₹25,000), working hours a month (140), target utilisation (80%), grades and mid-points kept in step with USR Compensation.
5.10 Plan & billing
Free ₹0 (US$0): up to 25 employees, headcount plan and positions. Standard ₹19 (US$0.25) per employee a month: budgets, approvals, USR Hire link. Professional ₹29 (US$0.40): scenarios, resource capacity, AI. Enterprise: talk to us. INR excludes 18% GST.
If something is not working
| Problem | What to do |
|---|---|
| A department shows over budget | Open Hiring budget; check Committed, Pipeline, Planned; raise the budget or move a position. |
| A position is stuck | It may be waiting on Approvals. |
| Headcount today looks wrong | It comes from USR HRIS. Check the people there. |
| No skill gaps shown | Resource capacity needs hours booked in USR Projects. |
Questions people ask
How is the cost of a position worked out? Grade mid-point salary for the months left to 31 March, plus agency fee or job boards, plus onboarding.
Can I try it free? Yes, up to 25 employees.
After approval? Open it in USR Hire, where it becomes a job.
Does a backfill add headcount? No.
Glossary
Backfill: a role replacing someone who leaves. Grade: a level of pay and seniority. Scenario: a what-if plan. Attrition: people leaving. FTE: full-time equivalent. Utilisation: share of working hours used on work.
USR Workforce Plan shares one record with these apps
No retyping between apps: data entered once flows to the next app, on the same login.
USR Workforce Plan is part of USR One. People Suite from ₹39 ($1) per employee a month, or every app in USR One Complete. Free for up to 10 people.
See USR One
