Free tool by USR INFOTECH · Powered by USR AppsLeave liability calculator
Group your people, enter the average unused leave and monthly pay, and see what the unused leave is worth. Talk to your auditor about how to book it.
- Year-end provisioning
- Costing a leave encashment policy
- Answering audit questions
Settings
Groups (up to 6)
Liability
General information, not legal or tax advice. Rules change and differ by state; check with your CA or labour consultant before you act. Everything you type stays in your browser.
Made for people like you
How to use it
- Enter people, unused days and monthly pay for each group.
- Set days in a month.
- Read the total liability.
Good to know
Formula
People × unused days × (monthly pay ÷ days in month). Use the pay your policy uses for leave encashment, often basic.
Averages
Group people with similar pay and balances. Averages are fine for a close estimate; use exact balances for the books.
Not accounting advice
How to book the amount depends on your accounting framework and policy. Ask your auditor or CA.
Reduce it
Clear policy on carry forward, caps and encashment keeps the number stable.
Questions people ask
Is it free? Do I need to sign up?
Yes, it is free and you do not need to sign up. Open it and use it as often as you like.
Is my data safe?
The numbers are worked out in your browser. Nothing you type is sent to USR unless you choose to email yourself the result.
How accurate is the result?
It is an estimate based on the rules shown on this page as of November 2026, not legal or tax advice. Rules and rates change, so check with your CA before you act.
Is this the amount I must book?
Not necessarily. Booking rules depend on your accounting framework and policy. Ask your auditor or CA.
Is my data saved?
No. Everything stays in your browser.
Leave balances live in payroll
USR HRMS and USR Payroll keep each person's leave balance and value, so year-end numbers come out of the system.
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