Statutory pay tools: user guide
How to use each tool in three steps, with tips, key words and the matching video. PF, ESI, gratuity, bonus, overtime, maternity, notice and the wage check.
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Statutory bonus calculator
Work out the statutory bonus for a person or a team: eligibility, the calculation ceiling, and the bonus at any rate from 8.33% to 20%.
- Enter monthly wages (basic + DA) and the minimum wage.
- Add months worked, the bonus rate and how many employees are like this.
- See eligibility, the ceiling used and the bonus for the year.
- Who gets it: Employees earning wages of ₹21,000 a month or less who worked at least 30 days in the year, in establishments with 20 or more people.
- How much: At least 8.33% and at most 20% of wages, based on the company's allocable surplus.
Gratuity and full and final calculator
Work out gratuity under the new labour codes, then the full and final settlement: pending salary, leave encashment, notice pay and other dues.
- Enter the joining date, last working day and type of employment.
- Add basic + DA, total pay and any unpaid salary days.
- See gratuity and the full and final settlement.
- The formula: Gratuity = last wages (basic + DA) × 15 ÷ 26 × years of service. A part year of more than six months counts as a full year. The limit is ₹20 lakh.
- Who gets it: Permanent staff after five years of continuous service. Fixed-term staff after one year, in proportion to service. It is also paid on death or disablement, whatever the service.
Maternity benefit calculator
Enter the leave start date and monthly wages. See the paid leave, the return-to-work date and the estimated maternity pay.
- Enter the leave start date and monthly wages.
- Choose which child and whether 80 days were worked in the last 12 months.
- See the paid leave, the return-to-work date and the estimated pay.
- How long: 26 weeks for the first two children, of which up to 8 weeks can be before the expected delivery. 12 weeks from the third child, and 12 weeks for adoption of a child under three months or commissioning.
- How much: Pay at the average daily wage for the period of absence. This tool uses monthly wages spread over the leave days.
Notice period calculator
Resigning or relieving someone? Find the last working day, see the effect of leave you can adjust, and estimate the notice buyout.
- Enter the resignation date and the notice period in days.
- Add leave adjusted against notice and any early release wanted.
- See the last working day and the estimated notice buyout.
- Read your letter: The notice period and whether leave or buyout is allowed come from your appointment letter and company policy.
- Buyout: Many companies let you leave early by paying the unserved days, usually at gross or basic pay ÷ 30 a day.
Overtime calculator
Enter monthly wages and overtime hours. See the normal hourly rate, overtime at twice that rate, and the cost for one worker or the whole shift.
- Enter monthly wages (basic + DA) and overtime hours.
- Add working days, normal hours a day and number of workers.
- See the hourly rate, overtime at twice that rate and the total cost.
- The rate: Overtime is paid at no less than twice the normal rate of wages, for work beyond the normal hours of a day or week.
- Normal rate: This tool divides monthly wages by working days and normal hours. Your state rules or agreement may set a different method.
PF and ESI calculator
Enter basic pay and gross pay to see every PF and ESI line, for the employee and the employer, a month and a year, for one person or your whole team.
- Enter basic + DA and gross pay a month.
- Choose whether PF is counted up to ₹15,000 or on actual basic, and how many employees.
- See every PF and ESI line for employee and employer, a month and a year.
- Employee PF: 12% of PF wages, deducted from pay.
- Employer PF: 12% of PF wages: 8.33% to the pension scheme (EPS) on wages up to ₹15,000, so at most ₹1,250, and the rest to the employee's PF account.
Labour codes wage check
Enter a monthly salary structure. See whether wages are at least half of total pay under the Code on Wages, what is added back, and what it means for PF, gratuity and take-home pay.
- Enter the monthly salary structure: basic, DA, HRA and allowances.
- See whether wages are at least half of total pay.
- Read what is added back and what it means for PF, gratuity and take-home.
- What counts as wages: Basic pay, dearness allowance and retaining allowance. HRA, conveyance, statutory bonus, overtime, commission and employer contributions are left out.
- The 50% rule: If the left-out parts are more than half of total pay, the extra is added back to wages. So wages are always at least 50% of pay.
Key words
Why USR One
These tools are free. When you are ready, USR One does the same work for every person, every month: one login, one record across every department, AI in every app, prices in INR and USD, and data entered once and used everywhere.