Free tool by USR INFOTECH · Powered by USR Apps

Free tool · for HR, founders and employees

HR letter maker

Pick the letter, fill in a few details, and get a clean, plain-language letter you can print or save as PDF. Nothing is stored.

Free, no sign-upRuns in your browser, nothing is sentISO 27001 · ISO 42001 · DPDP Ready

Use it for

Exit letters at resignation
Warning and show-cause notices
Promotion and pay revision letters

Letter details

Letter type

Company name

Employee name

Designation

Department

Joining date

Last working day

Effective date or reply-by date

New designation

Current yearly pay (₹)

New yearly pay (₹)

Details (reason, role summary or what happened)

Signed by (name)

Signer's designation

Your letter

Open this in USR Apps free Same numbers, saved and connected in USR HRMS. Free for up to 10 people.

Sources, checked 10 Nov 2026: Code on Wages, 2019 section 17(2) for final pay timing (labour.gov.in) · USR's own plain-language drafting; no third-party templates used

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General information, not legal or tax advice. Rules change and differ by state; check with your CA or labour consultant before you act. Everything you type stays in your browser.

Made for people like you

HR managerExit letters at resignation

Founder or ownerWarning and show-cause notices

Employee or job seekerPromotion and pay revision letters

Illustrations of typical users. Find more tools for your role →

How to use it

Pick the letter type.
Fill in the names, dates and details.
Print it or save it as PDF.

▶ Watch the video Read the user guide

See it workTap to replay

LetterRelieving letter

Detailsname and dates

Outputprint or PDF

Example.

Good to know

Use the right tone

Warning and show-cause letters should state facts, not opinions. Give the person a fair chance to reply in writing before any decision.

Follow your own policy

Check your appointment letter, handbook and standing orders for notice, procedure and who may sign. Letters here are plain starting points.

Keep copies

Keep a signed copy in the personnel file and give the person a copy. Dates matter if a dispute arises.

Experience letters

State only facts: role, department and dates. Do not add praise or criticism you cannot support.

Questions people ask

Is it free? Do I need to sign up?

Yes, it is free and you do not need to sign up. Open it and use it as often as you like.

Is my data safe?

The numbers are worked out in your browser. Nothing you type is sent to USR unless you choose to email yourself the result.

How accurate is the result?

It is an estimate based on the rules shown on this page as of November 2026, not legal or tax advice. Rules and rates change, so check with your CA before you act.

Is this legally enough?

It is a clean starting point. Check it against your appointment letter and policy, and ask a labour consultant for disputes.

Is my data saved?

No. Everything stays in your browser.

Every letter from one employee record

USR HRMS fills these letters from each person's record, routes them for signature and keeps them in the employee file.

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ISO 27001 · ISO 42001 · DPDP Ready