Free tool by USR INFOTECH · Powered by USR AppsCost per hire calculator
Add what you spent to hire in a period, split into outside costs and your own team's time. See the cost of one hire and as a share of a year's pay.
- Budgeting next year's hiring
- Comparing agency and direct hiring
- Showing what a referral bonus saves
Hiring in the period
Outside costs
Your own time
Cost per hire
General information, not legal or tax advice. Rules change and differ by state; check with your CA or labour consultant before you act. Everything you type stays in your browser.
Made for people like you
How to use it
- Enter people hired and average pay.
- Add outside costs and your own time.
- Read the cost of one hire.
Good to know
Outside and inside costs
Outside costs are bills you pay. Inside costs are your own people's time. Counting both gives the true cost per hire.
Compare with pay
A hire that costs 20% or more of a year's pay deserves a look at sourcing: referrals and direct hiring are usually cheaper than agencies.
Not counted
The cost of an empty seat, a bad hire and manager time after joining. See our attrition cost calculator for those.
Use the same period
Use costs and hires from the same months, usually a quarter or a year.
Questions people ask
Is it free? Do I need to sign up?
Yes, it is free and you do not need to sign up. Open it and use it as often as you like.
Is my data safe?
The numbers are worked out in your browser. Nothing you type is sent to USR unless you choose to email yourself the result.
How accurate is the result?
It is an estimate based on the rules shown on this page as of November 2026, not legal or tax advice. Rules and rates change, so check with your CA before you act.
What is a good cost per hire?
It depends on the role and level. Track your own number over time and compare channels.
Is my data saved?
No. Everything stays in your browser.
Hire from one pipeline, track every cost
USR Hire runs jobs, candidates, interviews and offers in one place, so cost and time per hire are always at hand.
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