ERP tools: user guide
How to use each tool in three steps, with tips, key words and the matching video. ERP readiness, duplicate entry cost, purchase orders, stock valuation and production capacity.
Voice in English or हिन्दी. Open the video page
ERP readiness check
Ten quick statements about your data, processes and people. See a readiness score out of 100, your biggest gaps, and what to fix before an ERP roll-out.
- Read each of the 10 statements.
- Answer Yes, Partly or No.
- See your score out of 100 and the first gaps to close.
- Why readiness matters: Most ERP problems are not software problems. Duplicate masters, unclear owners and teams that keep their own sheets cause most delays.
- Fix data first: Clean item, customer and vendor masters before you move. Moving messy data makes a new system look broken.
What does typing the same data twice cost you?
Orders, invoices and records entered in more than one place cost time and cause errors. See the hours and money lost each year, and the saving from entering once.
- Enter records a month and how many systems each is typed into.
- Enter minutes per record and staff cost per hour.
- Add the error rate and the cost to fix one error, and see the yearly saving.
- Hidden cost: Each extra system means each order or invoice is typed again, and every copy can go wrong.
- Errors cost more than time: A wrong price, GST number or stock count costs a phone call, a credit note or an unhappy customer.
Purchase order maker
Fill in your company, the vendor and the items. The purchase order builds as you type, with GST, delivery date and terms. Download it as PDF.
- Enter your company and the vendor.
- Add items, GST, delivery date and terms.
- Check the preview and download the PO as PDF.
- Why use a PO: A purchase order fixes price, quantity and delivery before goods arrive, so invoices can be checked against it.
- Three-way match: Before paying, match the PO, the goods received note and the vendor's invoice.
Stock valuation calculator
Opening stock, up to four purchases and the units sold. See closing stock value and cost of goods sold by FIFO and by weighted average, side by side.
- Enter opening stock with its cost.
- Add up to four purchases and the units sold.
- Compare closing stock and cost of goods sold by FIFO and weighted average.
- FIFO: First in, first out: the oldest stock is treated as sold first, so closing stock is valued at the latest prices.
- Weighted average: Every unit carries the average cost of all units available. Prices are smoothed out.
Production capacity calculator
Machines, shifts, cycle time and how efficiently the line really runs. See monthly capacity, utilisation against demand, and the extra shifts needed to meet it.
- Enter machines, shifts, hours and working days.
- Enter the cycle time and your OEE.
- Enter monthly demand and see capacity, utilisation and extra shifts.
- OEE: Overall equipment effectiveness: the share of planned time that makes good parts. Many plants run at 55% to 70%; world class is around 85%.
- Raise OEE before buying: Cutting changeover time, breakdowns and rejects often adds more capacity than a new machine, for far less money.
Key words
Why USR One
These tools are free. When you are ready, USR One does the same work for every person, every month: one login, one record across every department, AI in every app, prices in INR and USD, and data entered once and used everywhere.